Facilities Management:
- Supervise office maintenance, cleanliness, and appearance to create a comfortable and productive work environment.
- Coordinate with external vendors for repair and maintenance services.
- Manage office space allocation and layout optimization.
Procurement and Supplies:
- Source and procure office supplies, equipment, and furniture as needed.
- Maintain inventory levels and ensure supplies are well-stocked.
- Negotiate with suppliers to ensure cost-effective purchases.
Security and Safety:
- Implement and enforce security protocols to ensure the safety of employees, visitors, and company assets.
- Liaise with security services providers and monitor access control systems.
- Conduct regular safety drills and training for employees.
Employee Services:
- Manage employee welfare programs and initiatives to enhance job satisfaction.
- Coordinate office events, celebrations, and recreational activities.
- Handle employee queries and concerns related to general affairs matters.
Travel and Accommodation:
- Arrange travel bookings and accommodations for employees as required.
- Ensure travel expenses are managed within the company’s guidelines.
Documentation and Records:
- Maintain accurate records related to facilities, vendors, contracts, and expenditures.
Prepare and submit regular reports to management.
Compliance and Regulations:
- Ensure compliance with relevant laws, regulations, and company policies in all general affairs activities.
Budget Management:
- Assist in preparing and monitoring the general affairs budget.
- Control costs and expenses within the approved budget.
